Publishing

The publishing lifecycle

Each workflow has one published version and one draft:

• Draft — never published yet.
• Published — currently live for learners.
• Draft changes — published, but the draft now differs from what is live.
• Archived — no longer in use (platform admins only).

Publishing is versioned. Publishing a draft creates a new published version and opens a fresh draft for the next round of changes. Published versions are immutable.

Understanding the impact

The review step computes an impact — how many learners are active, unaffected, or need attention — and you confirm you understand it before publishing.

Reconciliation on publish

Publishing runs a reconciliation that updates in-flight learners automatically:

• Steps the learner already completed keep their original snapshot — their record is preserved.
• Work in progress (for example, a quiz attempt or homework draft) is retained.
• Steps not yet started are updated to the new version.
• New steps are added for learners who have not passed that point.
• Removed steps that were not started are marked as skipped.

To see how learners move through a published workflow, read monitoring.